Prepavol's flight log is in the “Pilot menu”, at /logbook/. It gathers your flights, calculates your totals and feeds the “EASA currency” panel. Each pilot manages their own logbook.
The main page
At the top of the page: the “EASA currency”, “EASA format”, “Export logbook”, “Import (photo / CSV)” and “Add a flight” buttons. You can filter by period (“All”, “This year”, “This quarter”, “This month”, “This week”), by dates, by aircraft or by registration.
The summary cards show total flight time (including pilot in command), the number of flights with day and night landings, the total cost of billed flights and the “90-day currency” with the “Day pax” (n out of 3) and “Night pax” (n out of 1) badges. These badges count all non-simulator landings over 90 days, all aircraft classes combined. The “EASA currency” panel filters by class: see Currency tracking.
Entering a flight
- Click “Add a flight” (title “New flight”).
- “Flight” section: date, departure airfield and time, arrival airfield and time. Times are in UTC.
- “Aircraft” section: choose a fleet aircraft or “Outside fleet / free entry”, then the registration, the model and the class (SEP, MEP, SET, MET, TMG, helicopter, glider, balloon, microlight or other).
- “Flight times” section: enter the time as HHhMM or decimal (1.25). You can also go through an hour meter (Hobbs, tachometer, flight time or block) and carry it over into the total.
- Choose your role: “PIC only”, “Dual (student)”, “Instructor”, “Examiner” or “Co-pilot”. Depending on the role, the duration is spread over the pilot function columns (pilot in command, co-pilot, dual, instructor).
- Fill in night time, instrument time, cross-country time and day and night landings.
The date, the registration and a total time above zero are mandatory. To delete a flight, open it for editing: deletion asks for confirmation.
Flights imported from Aerogest are read-only: they cannot be edited in Prepavol.
Getting a dual flight signed
Your pilot signature is unique: you record it once in your settings (/settings/signature/). It is printed on the EASA view and on the summary page of the PDF.
When you enter a flight with the “Dual (student)” role, you choose in “Instructor (dual)”:
- a club instructor (a member with a valid FI, CRI or IRI rating, or allowed to evaluate or sign in progression): the line becomes “Awaiting the instructor's signature” and the instructor receives a “Flight awaiting your signature” notification. They find the flight in the “Flights to sign” block at the top of their logbook and click “Sign”, which applies the signature recorded in their settings;
- an external instructor: you enter their name, licence number and a drawn signature (PNG or JPEG image, 600 KB maximum).
These steps only apply to flights typed in by hand as dual. The line created automatically from a booking does not trigger a signature request.
The EASA view and the PDF export
The “EASA format” page (/logbook/easa/) presents your logbook on the Part-FCL.050 model: pages of 12 lines with the columns date, departure, arrival, aircraft, single-pilot and multi-pilot, total, name of the pilot in command, landings, operational conditions, pilot function, simulator (FSTD) and remarks. Three footer lines per page: “Total of the page”, “Total of previous pages” (the carry-forward) and “Total time”.
The “Export as PDF” button opens a PDF of your whole history (up to 5,000 lines), with a period total line, a summary page carrying your signature and the instructors' signatures on dual lines.
Exporting as CSV
The “Export logbook” menu offers the MyFlightbook, CrewLounge PILOTLOG, Capzlog and ForeFlight formats and a generic Part-FCL.050 CSV. The export respects the period and filters of the page.
Simulator hours
Tick “Simulator session (FSTD)” and enter the simulator type: the registration becomes SIM- followed by the type and the aircraft and airfield fields are cleared. Simulator hours appear in the FSTD column of the EASA view and of the PDF, with a separate session counter. They are added to the total time but excluded from the 90-day currency and SEP revalidation calculations.
Importing an existing logbook
The /logbook/import/ page offers two routes.
- Import by photo: PDF, JPG, PNG or HEIC (15 MB, 8 pages maximum per PDF). Text recognition suggests lines that you validate one by one. Yellow lines are probable duplicates. Check each line: the recognition can make mistakes.
- CSV import: file of 5 MB maximum, with a mandatory header row and the separator of your choice. Duplicates (same date, same registration, same total time) are ignored.
Excel (xlsx) import does not exist: save your sheet as CSV before importing it.
If your club uses Aerogest, the /aerogest/ page lets you connect your Aerogest account and synchronise your past flights into the logbook (club plan required).
Frequently asked questions
Is my logbook EASA-compliant?
The “EASA format” view follows the Part-FCL.050 model columns with per-page totals and carry-forward on screen, and the PDF states that it complies with EASA Part-FCL.050. To know whether a digital logbook is accepted in place of a paper one, check with your authority or training organisation.
Why can't I edit my Aerogest flight?
Lines coming from Aerogest are locked in Prepavol. Correct them in Aerogest, then restart the synchronisation.
Do briefings count in my hours?
No. Briefing lines (registration containing BRIEF) are excluded from the EASA view, the PDF and the CSV exports.
Can I import an Excel file?
Not directly. Export your sheet as CSV, then import it from “Import (photo / CSV)”.